Capital Project Initiation

"Capital projects" are construction and renovation efforts with estimated total project costs of $100,000 or more, inclusive of professional services, construction, furniture, fixtures, equipment, contingency and OPM fees.

Renovations, maintenance and other projects with estimated total project costs of less than $100,000 are normally not capitalized. These projects are budgeted and charged directly to the school/center's operating budget.

Visit Duke University's Financial Services Capital Budgets Office for capital project procedures and guidelines.

Initiation Process

Projects begin with contacting the Director of OPM, Paul Manning at (919) 660-4221 or the Assistant Director of Planning, Adem Gusa at (919) 660-1483. A Project Manager (PM) will be assigned and, with feedback from departments/user groups and University administrators, the project scope, schedule and budget are determined.

There are four categories that projects fall into:

Tier # Project Range
Tier 3 $10,000,000 or more
Tier 2 $2,500,000 to $9,999,999
Tier 1 $500,000 to $2,499,999
Tier 0B $100,000 to $499,999
Tier 0A $0 to $99,999

Project Approvals

All projects follow a common sequence of approvals depending on the magnitude of the project:

  • Construction Project Request Form (CPRF)
  • Capital Project Review Committee (CPRC)
  • Capital Project Executive Committee (CPEC)
  • Capital Review Committee (CRC)¬†(for projects > $2.5 M)
  • Resources Committee (RC) (for projects > $10 M or $2.5 M with¬†debt)